2022 Resource Guide Submission Instructions

It is time to begin preparing for the 2022 edition of the APC Resource Guide so please consider this your official call for submissions.

To help you and your staff prepare your Center’s submission, below please find an outline of instructions as well as explanations of the content categories. Hopefully this will answer most, if not all, of your questions. However, please do not hesitate to contact Francesca if you or your staff has any questions or concerns. These instructions have been e-mailed to both Center Directors as well as administrators and other staff members that appear as contacts for APC business. Each center delegates tasks differently, and this is an effort to ensure that this reaches the appropriate staff.

A few important items:

1) The recommended word limit is 800-850 words, which optimizes the clarity and visual appeal of the profiles and greater consistency across profiles (for more, see instructions document). Each profile is different and fit depends on a number of factors, including how the word count is distributed across different sections.

2) The deadline for submissions is Wednesday, December 1. We know this is sooner than prior years, but we have an earlier event in 2022 and these books will be used then.

3)  If there is a particular staff member(s) whom you would like me to include on future correspondence concerning this project, please let us know.

Submissions prior to the deadline will be gratefully accepted!

Instructions for Preparing Center Profiles for 2022 APC Resource Guide

The APC Resource Guide is an important tool that communicates the value of the federal investment in Population Centers by collecting individual center profiles into one convenient, comprehensive publication. Collectively, these profiles tell the story about the breadth and depth of population research that is taking place across the country—which is essential to sustain and ultimately increase support for the federal investment in this field. The profiles also work well as stand-alone documents to be used by individual centers in outreach and communications efforts. See more in these slides.

The following guidelines were developed following a formal review by an APC working group tasked with helping us improve on earlier editions of the guide, to achieve a final product that is visually appealing, consistent and “readable.” 

Instructions

  1. Please prepare a Word document that contains information pertaining to the headings outlined in the graph below.
    1. Word is the preferred method, as it enables our graphic designer to insert and lay out large segments of text and minimizes the opportunity for typographical errors;
    2. However, if there are only a modest number of changes from the 2021 profile, as an alternative you may submit a .pdf of last year’s profile using the Adobe comments tool to indicate changes and edits. Please do NOT use the Adobe editing tool, as this method makes it very difficult to identify where changes have been inserted.
  2. IMPORTANT: Please attempt to limit your document word count to approximately 800-850 words. This range has been demonstrated to be optimal in terms of font size and visual appeal. Submissions that greatly exceed this threshold will likely have to be further edited for length.
  3. If your center’s logo has changed since last year, or your center did not participate last year, please provide your logo. Send it as a high-resolution, print-ready (300 dpi) file in .eps (vector) or .jpg format. Email directly to Francesca Morton at francesca@popassoc.org.
  4. Please submit your document to francesca@popassoc.org by December 1, 2021.
  5. You will receive a .pdf proof version between January 1 and February 1, 2022 to review, approve, or make further edits.
  6. Final books and 20 hard copies (color, double-sided) printed on glossy paper will ship by April. An electronic .pdf file version of the profile will also be distributed at this time.

Content chart and explanations appear on the following page.

Content Section

Explanation

Profile Masthead

Contains the Center Name, organizational logo, and Center Director (plus co- or associate director, if applicable)

Contact information

Academic institution, address, contact information including phone and web site address

Mission Statement

Summary of Center’s mission

Number of Faculty Affiliates

Include just the total number of faculty

Departmental Affiliations

List other intra-institutional departments with overlapping affiliation or collaborations

Key Areas of Research

Include a concise list of broad areas of research focus

Domestic Research Projects

Include bulleted list of research projects with national focus, conducted domestically. It is better to use descriptions of major projects rather than listing by their title and PI name.

International Research Projects

Include bulleted list of research projects with international focus, conducted internationally or with international partners

Regional Research Projects

Include bulleted list of projects that are being conducted at the local or regional level and/or with local or regional partners

Research to Policy

Include examples of research that have had concrete policy applications or have been used in a policy advisory context. Consider a short anecdote (no more than a paragraph) revealing an example of your research findings that was used to inform federal, state, or local policy. Congressional staff appreciate anecdotes because they clearly convey the impact and applications of research.

Organizational Collaborations

Include bulleted list of external partnering organizations – can be local, national, international, NGOs, governmental, academic institutions, etc.

Funding Sources

Include bulleted list of funders, including federal agencies (be specific), foundations, NGOs, Corporate entities

In the News

Included bulleted list of citations in the media of research conducted through the Center

 When providing examples of domestic, international, and regional projects, please feature examples that dovetail with current policy, especially congressional, priorities. Current congressional priorities include COVID-19 (impact and recovery), climate change, economic insecurity, health disparities, social determinants of health, maternal mortality, immigration, and artificial intelligence.

NOTE:  For media citations we prefer the Chicago Manual of Style format; i.e.: “Growth Versus Distribution: Hunger Games,” New York Times, S V Subramanian, March 28, 2014. 

Final note:  These sections are guidelines and we recognize that Center activities vary and therefore some categories may not apply to your institution. If you have any specific concerns or questions about the instructions, please don’t hesitate to contact Francesca Morton at francesca@popassoc.org.