2024 Resource Guide Submission Instructions
It is time to begin preparing for the 2024 edition of the APC Resource Guide so please consider this your official call for your Center’s submission.
To help you and your staff prepare your Center’s submission, below please find an outline of instructions as well as explanations of the content categories. Hopefully this will answer all of your questions. However, please do not hesitate to contact Francesca if you or your staff have any questions or concerns. These instructions have been emailed to both Center Directors as well as administrators and other staff members that appear as contacts for APC business. (We recognize that each Center delegates tasks differently, and this is an effort to ensure this reaches the appropriate staff.)
New In 2024
- Please read all instructions below. There are a few NEW CHANGES from previous years.
- All Centers must fill out this form in its entirety (do NOT fill in “same as last year“). We are no longer accepting Word document submissions.
- There is no word limit; however, each center is limited to two pages in the same format, which optimizes the clarity and visual appeal of the profiles and provides greater consistency across profiles (for more guidance, see the description for each section of this form, below). Submissions will be formatted by our Guide resource team: please submit only the information requested for each section. Each profile varies, and fit will depend on how the content is distributed across different sections. It will be our discretion to eliminate content that does not fit or conform to specifications, so please prioritize.
- The entry form allows you to move back/forward and save your progress. Links are embedded into the online form and are the color blue. If a section does not pertain to your Center, please enter “NA” in the entry field.
- The deadline for submissions is Friday, December 1. We strongly encourage people to submit their profiles earlier. This deadline is necessary to allow for the necessary lead time for our printing and meeting timelines.
- If there is a particular staff member(s) whom you would like me to include in future correspondence concerning this project, please let us know by emailing firstname.lastname@example.org.
Submissions prior to the deadline will be gratefully accepted!
Instructions for Preparing Your Center Profile
The APC Resource Guide is an important tool that communicates the value of the federal investment in Population Centers by collecting individual center profiles into one convenient, comprehensive publication. Collectively, these profiles tell the story about the breadth and depth of population research that is taking place across the country—which is essential to sustain and ultimately increase support for the federal investment in this field. The profiles also work well as stand-alone documents to be used by individual centers in outreach and communications efforts.
The following guidelines were developed following a formal review by an APC working group tasked with helping us improve on earlier editions of the guide, to achieve a final product that is visually appealing, consistent and “readable.”
Please read through all of these instructions.
- After the information is inputted in the online form, please click NEXT/BACK/SAVE located at the bottom of the section to move, review, or save the form.
- A description of each content section can be found below each category on the form. (Do not fill in “same as last year.”)
- You can complete and submit your form at any time. Forms must be submitted no later than December 1, 2023.
- Final books (color, double-sided) will be printed, and an electronic pdf file version will be uploaded to the APC site by the end of March.
- If you have any trouble with the form, or if you have trouble accessing last year’s Guide for reference, please contact Francesca Morton.
|Profile Masthead||Contains the Center Name, organizational logo (upload your Center logo in High Resolution: print-ready (300 dpi) file in .eps (vector), .jpg, or png format).
Also includes the name of your Center Director as of March 2024 (include any co- or associate director(s), if applicable).
|Contact information||Academic institution, address, and contact information including web site URL, email address, and phone.|
|Mission Statement||Summary of Center’s mission|
|Number of Faculty Affiliates||Include just the total number of affiliates (give # only).|
|Departmental Affiliations||Alphabetical listing of other intra-institutional departments with overlapping affiliation or collaborations|
|Key Areas of Research||Include a concise list of broad areas of your Center’s research focus.|
|Domestic Research Projects||Include bulleted list of only the TITLES of research projects with a domestic (or national) focus.|
|Regional Research Projects||Include bulleted list of only the TITLES of projects that are being conducted at the local or regional level and/or with local or regional partners.|
|International Research Projects||Include bulleted list of only the TITLES of research projects with international focus, conducted internationally or with international partners.|
|NOTE||When providing examples of domestic, regional, and international projects (above), please streamline to list those projects that dovetail with current policy, especially congressional, priorities. Some current congressional priorities include climate change, economic insecurity, health disparities, social determinants of health, causes of mortality, immigration, artificial intelligence, and COVID-19 (impact and recovery). (Please do NOT include URLs or hyperlinks in these sections.)|
|Research to Policy||Include examples of research that have had concrete policy applications or have been used in a policy advisory context. This would be an area to highlight the work of specific researchers and to explain research activities in more detail. Consider a short anecdote (no more than a few sentences) revealing an example of research findings that were used to inform federal, state, or local policy. (Note: Congressional staff appreciate anecdotes because they more clearly convey the impact and applications of research.)|
|Organizational Collaborations||Include bulleted list of external partnering organizations—can be local, national, international, NGOs, governmental, academic institutions, etc. (please do NOT use abbreviations).|
|Funding Sources||Include bulleted list of funders, including federal agencies (be specific), foundations, NGOs, corporate entities (please do NOT use abbreviations).|
|In the News (2023)||
NOTE: Citation credits should reflect the author name(s), NOT the name of the Center colleague(s) being featured.
Include bulleted list, in publication date order (from oldest to most recent), of citations in the media of research conducted through the Center this year (NOTE: we will only accept items dated January 2023 or later). Then include URL to each media citation separately at the end of the item, in parentheses (do NOT hyperlink, this does not transfer properly).
FORMAT NOTE: For media citations we accept the following format—please complete all submissions in this style:
We are now asking all Centers to provide just one (1) additional image (e.g., project graphic, project or staff photo) to be used only if there is sufficient blank space (no logos).
Image size should stay within a 1500px 1500px square graphic, JPG or PNG.
Final note: These sections are guidelines, and we recognize that Center activities vary and therefore some categories may not apply to your institution. If you have any specific concerns or questions about the instructions, please contact Francesca Morton at email@example.com.