2023 Resource Guide Submission Instructions

It is time to begin preparing for the 2023 edition of the APC Resource Guide so please consider this your official call for your Center’s submission.

To help you and your staff prepare your Center’s submission, below please find an outline of instructions as well as explanations of the content categories. Hopefully this will answer all of your questions. However, please do not hesitate to contact Francesca Morton if you or your staff have any questions or concerns. These instructions have been emailed to both Center Directors as well as administrators and other staff members that appear as contacts for APC business, each center delegates tasks differently, and this is an effort to ensure this reaches the appropriate staff.

New In 2023

      1. Please read all instructions below. There are a few NEW CHANGES from previous years.
      2. There is no word limit; however, each Center is limited to two pages in the same format, which optimizes the clarity and visual appeal of the profiles and greater consistency across profiles (for more, see description under each section of the form.) Each profile varies and fit will depend on how the word count is distributed across different sections. It will be our discretion to eliminate content that does not fit, so please prioritize.
      3. The deadline for submissions is Thursday, December 1. We strongly encourage people to submit their profiles by November 15. Meetings on Capitol Hill will be in-person in 2023, so we are allowing the required lead time for printing the book.
      4. The entry form allows you to move back/forward and save your progress. Links are embedded into this online form and are the color blue.
      5. If there is a particular staff member(s) whom we should include on future correspondence concerning this project, please let us know.

Submissions prior to the deadline will be gratefully accepted!

Instructions for Preparing Your Center Profile 

The APC Resource Guide is an important tool that communicates the value of the federal investment in Population Centers by collecting individual center profiles into one convenient, comprehensive publication. Collectively, these profiles tell the story about the breadth and depth of population research that is taking place across the country—which is essential to sustain and ultimately increase support for the federal investment in this field. The profiles also work well as stand-alone documents to be used by individual centers in outreach and communications efforts. See more in these slides.

The following guidelines were developed following a formal review by an APC working group tasked with helping us improve on earlier editions of the guide, to achieve a final product that is visually appealing, consistent and “readable.”

Please read through all of these instructions.

Please fill in this form.

  • However, if there are only a modest number of changes (no more than 5) from your Center’s profile from last year, as an alternative you may submit a .pdf of last year’s profile using the Adobe comments tool to indicate changes and edits. (Please do NOT use the Adobe editing tool, as this method makes it very difficult to identify where changes have been inserted.)
  • The form contains information pertaining to the headings outlined in the graph below; this is our preferred method of gathering the information for your Center’s profile, as it enables our graphic designer to insert and lay out large segments of text and minimizes the opportunity for typographical errors.

2. After you input information, you can click NEXT/BACK/SAVE located at the bottom to move, review, or save the form.

3. For answers that are the same as last year, please use “SALY” within the fields. You may reference your 2022 submission by looking at the 2022 Resource Guide.

4. If your center’s logo has changed since last year, or your center did not participate last year, please provide your logo. Send it as a high-resolution, print-ready (300 dpi) file in .eps (vector) or .jpg format. Email directly to Francesca Morton at francesca@popassoc.org.

5. Submit your form or send the document to francesca@popassoc.org by November 15, 2022, but no later than December 1, 2022.

6. You will receive a .pdf proof version in mid-January, no additional submissions or changes will be made after January 27, 2023.

7. Final books and a hard copy (color, double-sided) printed on glossy paper will ship by April. An .pdf file version of the profile will also be distributed at this time.

8. If you have any trouble with the form, as an alternative you may submit a Word .doc or a .pdf of last year’s profile using the Adobe comments tool to indicate changes and edits. (Please do NOT use the Adobe editing tool, as this method makes it very difficult to identify where changes have been inserted.)

Content Section Explanation
Profile Masthead Contains the Center Name, organizational logo, and the name of your Center Director as of March 5, 2023 (plus co- or associate director, if applicable)
Contact information Academic institution, address, and contact information including phone and web site address
Mission Statement Summary of Center’s mission
Number of Faculty Affiliates Preference is to include just the total number of faculty
Departmental Affiliations Alphabetical listing of other intra-institutional departments with overlapping affiliation or collaborations
Key Areas of Research Include a concise list of broad areas of research focus
Domestic Research Projects Include bulleted list of titles of research projects with national focus, conducted domestically.
International Research Projects Include bulleted list of research projects with international focus, conducted internationally or with international partners.
Regional Research Projects Include bulleted list of projects that are being conducted at the local or regional level and/or with local or regional partners.
Research to Policy Include examples of research that have had concrete policy applications or have been used in a policy advisory context. Consider a short anecdote (no more than a paragraph) revealing an example of your research findings that was used to inform federal, state, or local policy. (Note: Congressional staff appreciate anecdotes because they clearly convey the impact and applications of research.)
Organizational Collaborations Include bulleted list of external partnering organizations – can be local, national, international, NGOs, governmental, academic institutions, etc.
Funding Sources Include bulleted list of funders, including federal agencies (be specific), foundations, NGOs, Corporate entities.
In the News

Included bulleted list, in publication date order, of citations in the media of research conducted through the Center. Do include a link to each media citation.

Please note: Do not include items dated before January 1, 2021. Citations credits should reflect the author(s)’ name(s), NOT the name of Center colleague(s) being featured. 

Format Note: For media citations we use the Chicago Manual of Style format; i.e., 

“Growth Versus Distribution: Hunger Games,” New York Times, S V Subramanian, March 28, 2014.

When providing examples of domestic, international, and regional projects, please feature examples that dovetail with current policy, especially congressional, priorities. Current congressional priorities include COVID-19 (impact and recovery), climate change, economic insecurity, health disparities, social determinants of health, maternal mortality, immigration, and artificial intelligence.

Final note: These sections are guidelines and we recognize that Center activities vary and therefore some categories may not apply to your institution. If you have any specific concerns or questions about the instructions, please don’t hesitate to contact Francesca Morton at francesca@popassoc.org.

Download Word .doc of these instructions.